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POSITION ANNOUNCEMENT: Administrative & Development Coordinator
SPOON Foundation, a young and growing global nonprofit, is looking for a highly organized Administrative & Development Coordinator with an entrepreneurial spirit to support the leadership team, assist with development efforts and run the office. This person will be a self-starter, excellent communicator, and a solution-oriented thinker with a positive attitude and ability to juggle multiple tasks.
SPOON is the first and only organization dedicated to transforming nutrition and care for orphaned and vulnerable children worldwide. UNICEF and Ashoka recognize SPOON for its innovative approach and system-changing work, which has catalyzed national policy change and yielded dramatic improvements in children’s health and development.
Headquartered in the progressive Central Industrial District of SE Portland, we offer a fun and flexible work environment free of bureaucracy and full of passion and big ideas. This position is an excellent opportunity to play a meaningful role in the day to day of a growing organization that is shaping the lives of children around the world and to grow and expand professionally.
ESSENTIAL JOB FUNCTIONS
- Administer the organization’s database and be responsible for its day-to-day operations. Responsibilities include: data entry and updates, building and generating reports, maintaining data quality, and managing database procedures.
- Assist the Development Officer with special events, including researching and coordinating vendors, helping design and send invitations and other collateral, monitoring local calendars for tabling opportunities, tabling at smaller local events, and helping facilitate larger events like house parties and galas, as needed.
- Program newsletters and donor e-communications, with opportunity to contribute creative content (depending on interest, experience).
- Process donations, including tracking, making deposits, and drafting acknowledgement letters and receipts.
- Organize and execute in-house mailings for annual reports, event invitations, and donor proposals as needed.
- Assist with general donor inquiries.
- Manage phone, mail and general SPOON email account; triage messages to appropriate staff people; scan invoices
- Maintain equipment and supplies; coordinate equipment purchases with program team as needed; coordinate with vendors (graphic designers, printers)
- Process check requests and debit card purchases for office related purchases
- Maintain office organization and upkeep; keep public areas clean and tidy; coordinate cleaner; assist with facility needs and liaison with building manager
- Maintain office filing system
- Implement updates to organizational website(s)
- General IT troubleshooting; coordinate IT support for larger issues
- Assist with domestic and international travel arrangements; process expense reimbursements
- Schedule regular staff meetings and coordinate agendas
- Schedule meetings and manage calendar for Executive Director
- Schedule regular board committee meetings, distribute materials and prepare committee meeting minutes
- Coordinate catering and logistics for internal events, such as staff retreats and advisory committee meetings
- Manage office volunteer recruitment, retention, appreciation and scheduling
- Other duties as assigned
KNOWLEDGE, EXPERIENCE, AND QUALIFICATIONS:
- Must have 3+ years of experience, preferably in executive assistance, office administration, fundraising, and/or nonprofit administration
- Highly organized; detail oriented; self-starter; excellent time management and prioritization skills
- Excellent written and oral communication skills
- Tech savvy: Constituent management databases (Neon preferred), Mac OS troubleshooting, basic HTML, Microsoft Office suite, telephony and other technology relevant to the role; basic use of graphic design software and social media a plus
- Experience managing volunteers
- Personable with strong teamwork and collaboration skills
- Interest in marketing and communications a plus
- Passionate about SPOON’s mission
- College degree preferred
TERM OF EMPLOYMENT: This is a non-exempt, 30-40 hour/week position. Compensation commensurate with experience and qualifications. Benefits include health coverage, generous paid time off, participation in our self-care plan, and flexible schedule.
HOW TO APPLY: Submit cover letter, résumé/CV, completed application to email@example.com. Please address the characteristics of a successful candidate, as well as your qualifications, in your cover letter.
POSITION ANNOUNCEMENT: Development Officer
SPOON Foundation, a young and growing global nonprofit, is looking for a dynamic Development Officer with an entrepreneurial spirit to help build SPOON’s development program, leveraging our strong relationships, laser-focused mission and compelling early success to advance our organization and our impact.
SPOON is the first and only organization worldwide dedicated to transforming nutrition and care for orphaned and vulnerable children worldwide. We have been recognized by UNICEF and Ashoka for our innovative approach and system-changing work, which has catalyzed national policy change and yielded dramatic improvements in children’s health and development. We are in the midst of rapid and strategic expansion with a goal of doubling our revenue in the next two to five years, and are eager to bolster our development potential so we can reach more children in more corners of the globe.
Headquartered in the progressive Central Industrial District of SE Portland, we offer a fun and flexible work environment free of bureaucracy and full of passion and big ideas. This key major gifts position reports to the Executive Director and is supported by a team of high-level local, national and overseas board members and advisors. This is an excellent opportunity for an experienced fundraising professional to creatively and strategically shape the future of an organization, and of the lives of children around the world.
ESSENTIAL JOB FUNCTIONS
- Ensure active pipeline of individual major donors, family and private foundations, and corporations by: identifying prospects from daily/weekly gift reports; using criteria to survey the database to uncover prospects; reviewing donor lists from peer organizations; and using proven strategies and database resources to identify new, potential donors.
- Work with the Executive Director to enlist the participation of board members and other volunteer leadership in identifying, cultivating and soliciting major donor prospects. Consult with the Board Development Committee and external advisors; liaise with the local fundraising committee. Help prepare agendas for meetings and provide donor research, background information and data on current donors and prospects.
- Create individualized engagement plans for newly identified and known prospects, including annual giving goals and goals for discrete campaigns.
- Develop strategy memoranda and meeting scripts to prepare senior staff, board and volunteers to make successful asks, demonstrating understanding of donor interests and philanthropic habits.
- With Executive Director, develop revenue goals for major giving, tracking progress closely to ensure that targets are met and strategies re-examined when necessary to ensure achievement of goals.
- Develop and manage expense budgets for Development, tracking adherence to budgeted spending limits.
- Manage stewardship of SPOON’s major donor and mid-tier donor portfolios, ensuring that donors experience high-quality interactions that foster long-term engagement and investment. Secure an ongoing calendar of cultivation and solicitation meetings and visits for the ED, selected Board members and key lay leaders.
- Develop methods to convey the impact of gifts and ensure that donors are kept up to date on key developments in SPOON’s fast-changing campaigns and priorities. Set and meet goals for number of annual contact points.
- Direct, plan and implement strategic donor cultivation events, including SPOON’s annual fundraising event, donor dinners, lunches, receptions, site visits and board meetings. Enlist the support of high-level donors and volunteers to host events and provide new prospect names. Execute event logistics and strategize and coordinate post-event follow-up.
- Write letters of introduction, solicitation letters, proposals, donor recognition pieces for publications, and other materials as needed.
- Maintain donor records in Neon database: enter contact reports in donor records and ensure that next steps are scheduled for all active and prospective donors. Enter gift capacity ratings for donors and prospects based on prospect research and use these ratings to prioritize prospects and assign portfolios to the Executive Director and other staff and volunteer leadership as appropriate. Maintain accurate contact information for donors. Run reports based on gift capacity, giving history, outstanding contacts, and other criteria as needed.
- Recruit, train and retain development volunteers when needed.
- Other duties as assigned.
KNOWLEDGE, EXPERIENCE, AND QUALIFICATIONS:
- Three years or more progressively responsible and successful experience as a nonprofit fundraising professional with major gifts experience.
- Demonstrated ability and commitment to prospect, cultivate, and manage relationships with major donors, and to manage volunteers and committees.
- Outstanding oral and written communication skills.
- Solution-oriented approach to facing challenges and ability to work well under pressure, manage multiple deadlines and complex schedules.
- Entrepreneurial attitude; results driven; and ability to work independently as well as collaboratively.
- Knowledge and familiarity with fundraising best practices and current and emerging applications of technology for fundraising implementation.
- Knowledge of local, regional, national and international foundations and corporations a plus.
- Passionate about SPOON’s mission.
TERM OF EMPLOYMENT: This is an exempt, 25-35 hour/week position. Salary DOE. Benefits include health coverage, generous paid time off, participation in our self-care plan, and flexible schedule. Domestic travel up to six (6) times per year.
HOW TO APPLY: Submit cover letter, résumé/CV, completed application and two writing samples (including one donor communication) to firstname.lastname@example.org. Please address the characteristics of a successful candidate, as well as your qualifications, in your cover letter.
SPOON Foundation is the first and only organization worldwide working to protect orphans and vulnerable children from the debilitating - yet fully preventable - impacts of malnutrition and improper feeding. We have been recognized by UNICEF and Ashoka for our innovative approach and systems-changing work, which has catalyzed national policy change and yielded dramatic improvements in children's health and development.
We are seeking a dynamic volunteer to work with our program team approximately 5-10 hours a week. Key responsibilities include organizing our products, providing pre-trip support, developing fact sheets for our products and partnerships, perfecting our international volunteer orientation package, and desk research on partners and grant opportunities.
We are seeking a detail-oriented volunteer to work with our Executive Director and Director of Finance & Operations approximately 10-20 hours a week. Key responsibilities include assisting with mailings, database entry and reports, general office management, such as filing and ordering supplies, and meeting scheduling.
We offer collaboration with an exceptional and fun team, mission-driven work, and an opportunity to make a huge impact in the lives of vulnerable children around the world!
We ask that volunteers commit to the position for at least 3 months. Please contact email@example.com with your interest and availability.